Job Title: Museum Administrative Assistant


Overview: Reporting directly to the Executive Director, the Museum Administrative Assistant's primary responsibility is carrying out the daily administrative activities of the Orcas Island Historical Museums. 20 hours a week.


Essential Job Functions

  • Performs the day-to-day administrative activities of the museum admin office
  • Maintain the Museum calendars and timelines
  • Primary responsibility for customer service, mail/general emails/phones/voicemail with the assistance of the director.
  • Maintains all Past Perfect functions as they relate to the membership – membership renewals, donations, mailing list, etc
  • Brick order processing
  • Responsible for daily cash drawer balancing
  • Responsible for entering deposits in Quickbooks and taking them to the bank
  • Participate in planning, preparing, hosting and follow-up of events and activities working closely with the director.
  • Act as Volunteer liaison for the Volunteer Coordinator resolving issues with Museum docents as they arise.
  • Managing assigned projects
  • Responsible for paying approved invoices
  • Responsible for filing records
  • Responsible for formatting bi-monthly e-newsletter, assisting with bulk mailings, managing contact lists and website maintenance


 Desired Qualifications

  • Demonstrate competent use of technology, computer programs, including Past Perfect, Quickbooks, MS Office, website building, Square, and the internet
  • Experience planning and overseeing events
  • Excellent organizational skills, with the ability to prioritize and manage multiple projects simultaneously, meet and anticipate frequent deadlines in a timely manner, and manage situations through from start to finish
  • Effective time management and organizational skills, demonstrated success in a multi task, team- oriented environment.
  • Ability to work well under pressure and exercise sound judgment and discretion
  • Proactive  and attention to details


Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.


Compensation

Starts at $14.50/hour 

Review

A review is conducted after a 90-day trial period and then repeated on an annual basis.

OIHM is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected by law.

Orcas Island Historical Museums is hiring for an Administrative Assistant. This is a year round part time opportunity on Orcas Island. Please see below for the Administrative Assistant job description. If interested, submit:


to Orcas Island  Historical Musuems, PO Box 134, Eastsound, WA 98245 or send to director@orcasmuseums.org  The closing date is April 30th or until filled.

Orcas Island Historical Museums

Orcas History Lives Here!